Holiday calendar

Manage holiday calendars in TaskFord to define public and custom holidays for your team. You can create multiple calendars for different countries, offices, departments, or working arrangements, assign one or more calendars to members, and set a default calendar as a fallback.

How holiday calendars work

Holiday calendars define the non-working holidays that TaskFord uses when planning work, managing workload, and scheduling tasks.

A holiday calendar is a set of holidays that can be assigned to one or more members. You can create different calendars for different countries, offices, teams, or other working arrangements.

How holiday calendars work:

• A member can be assigned to one or more holiday calendars.
• The default holiday calendar acts as a fallback for members who are not assigned to any other holiday calendar.
• When you assign a member to a specific holiday calendar, they are removed from the default calendar automatically. You can still add the member back to the default calendar.
• If a member is assigned to multiple calendars, the holidays from those assigned calendars apply to the member.

Access holiday calendar settings

To access holiday calendar settings:

1. Navigate to Settings.
2. Under Site Config, select Holiday calendar.

The Holiday calendar page lets you create, view, edit, assign, and delete holiday calendars.

Create a holiday calendar

Create separate holiday calendars when different groups of members follow different holiday schedules.

To create a holiday calendar:

1. On the Holiday calendar page, select Create holiday calendar.

2. Under Main info, enter the calendar details:

• Calendar name: Enter a clear name for the calendar.
• Colour: Select a colour to identify the calendar.
• Set as default calendar: Turn this on if the calendar should be the organization’s default.
• Country: Select one or more countries to load their public holidays.
• Year: Select the year for the calendar.

Review the loaded holidays and update them as needed:

• Turn on Repeat? for holidays that recur each year.
• Remove holidays that do not apply.
• Select Add custom holiday to add additional holidays.

3. Select Next to move to member assignment.
4. Under Assign member, assign the members who should follow this calendar.

5. Select Create to save the holiday calendar.

Set a default holiday calendar

The default holiday calendar is used as a fallback for members who are not assigned to another holiday calendar.

When creating a calendar

1. On the Holiday calendar page, select Create holiday calendar.
2. Under Main info, turn on Set as default calendar.
3. Complete the calendar setup and select Create.

From the holiday calendar list

1. Go to Settings → Holiday calendar.
2. Find the calendar you want to use as the default.
3. Turn on the toggle in the Default column.

Only one calendar can be the default at a time. Setting another calendar as default replaces the current default.

Edit a holiday calendar

You can update a calendar’s details, holidays, or assigned members at any time.

1. Go to Settings → Holiday calendar.
2. Find the calendar you want to update.
3. Select (⋮) in the Actions column.
4. Select Edit calendar.
5. Update the calendar details, holidays, or assigned members.
6. Select Save change.

Delete a holiday calendar

To delete a holiday calendar:

1. Go to Settings → Holiday calendar.
2. Find the calendar you want to remove.
3. Select ⋮ in the Actions column.
4. Select Delete.
5. Confirm the deletion.

View holiday calendars

Once holiday calendars are assigned, their holidays are reflected in TaskFord’s planning views.

Holiday information appears in:

• Schedule
• Gantt
• Calendar

Each holiday is displayed as a coloured dot on the corresponding date. The dot uses the colour assigned to the holiday calendar, making it easier to distinguish holidays across teams or locations.

Hover over a holiday indicator to see the holiday name and calendar.