Search, filter, sort & group tasks in Gantt

The Gantt view provides tools to help you organize and manage tasks. Use the Search, Filter, Sort, and Group options from the toolbar to focus on specific tasks and display the most relevant information based on your needs.

Search tasks

You can search for tasks by name or key using the Search bar in the toolbar to quickly locate specific tasks within your current Gantt view.

Filter tasks

Filtering allows you to narrow the tasks displayed on your Gantt view, helping you focus on specific work items that match your criteria.

How to filter tasks

1. Click Filter in the toolbar.
2. In the Filter panel, choose from the available quick filters to narrow down the tasks shown in the Gantt view:

• Assignee – Show tasks assigned to specific team members.
• Start Date – Filter tasks based on when they begin.
• Due Date – Display tasks by their deadline.
• Group – Show tasks within a specific group or category.
• Status – Filter tasks by status (e.g., To Do, In Progress, Done).
• Priority – Filter tasks by importance level.

Once selected, the Gantt view will automatically update to show only tasks matching your filter criteria. You can apply multiple filters at once.

Remove filters

To remove active filters, click Filter in the toolbar to open the Filter panel:

• Deselect specific options (1): Uncheck the box next to a value to remove a single filter criterion.
• Clear a single category (2): Click Clear at the bottom of the panel to remove all selected values within that category.
• Clear all active filters (3): Click Clear all at the top right of the panel to remove every applied filter and reset the Gantt view.

Sort tasks

Sorting in the Gantt View organizes tasks, subtasks, and dependencies in both the task list and the timeline using fields such as Assignee, Due Date, Priority, Status, or Name.

You can sort items in ascending or descending order to quickly restructure the timeline and better understand the workflow and task relationships.

How to sort tasks

1. Click Sort in the toolbar.
2. In the dropdown menu, select a field you want to sort by:

• Assignee – Sort tasks by the person responsible for them.
• Cost - Sort tasks based on their associated cost or budget.
• Due Date – Sort tasks by their deadline.
• Group – Sort tasks based on their assigned group or category.
• Key – Sort tasks by their unique task ID.
• Name – Sort tasks alphabetically by task title.
• Priority – Sort tasks by importance level (e.g., Lowest to Highest).
• Rank – Sort tasks by their manual order within the board.
• Start Date – Sort tasks by when work is scheduled to begin.
• Status – Sort tasks by their status (e.g., To Do, In Progress, Done).

3. Choose ascending (↓) or descending (↑) order as needed.

Apply multiple sorting levels

You can add more than one sorting condition to control how tasks are ordered in your Gantt view.

1. Click Sort in the toolbar.
2. In the dropdown menu, choose your first sorting field (e.g., Due Date).
3. Choose ascending (↓) or descending (↑) order as needed.
4. Click + More to add another sorting condition.
5. Continue adding fields as needed.

Each additional sorting level further refines how tasks are arranged within the column.

Reorder sorting levels

You can change the priority of sorting conditions to control how tasks are ordered. The order of sorting levels determines which field is applied first when arranging tasks.

To reorder sorting levels:

1. Click Sort in the toolbar.
2. Click and drag the drag handle next to a sorting field.
3. Move it up or down to change its priority.

Remove sorting

• Click the Remove icon next to a field to delete that sorting level.
• Click Clear at the top of the Sort panel to remove all sorting.

Group tasks

The Grouping feature in the Gantt view organizes tasks into structured sections based on fields such as Status, Priority, Assignee, or Group.

This helps break complex schedules into more manageable parts, allowing teams to easily understand task relationships, see who is responsible for each task, and understand how work is distributed across the project.

How to group tasks

1. Click Group in the toolbar.
2. In the Group by dropdown, select the field you want to group by:

• Board – Group tasks by their associated board.
• Status – Group tasks by status (e.g., To Do, In Progress, Done).
• Priority – Group tasks by importance level.
• Assignee – Group tasks by the person responsible for them.
• Group – Organize tasks by their assigned group or category.

Remove a group

To remove a group in the Gantt view, click Group in the toolbar and select Ungroup.