TaskFord glossary
Explore TaskFord's glossary for detailed definitions of key terms and features to help you navigate and understand the app's functionality.
New to TaskFord? This glossary defines the key terms you may see while using TaskFord or browsing the Help Center, giving you everything you need to get started.
A
App admin
A high-level user role at the site level with control within the app, including managing content, configurations, and user roles.
Account type
Defines a user’s level of authority across the entire site. It determines what a user can manage at the site level, including access to user management, billing, and security settings.
Activity
View the task’s activity history from the task details panel. Activity shows a log of changes made to the task, when the changes occurred, and who made the changes.
Assignee
The specific team member responsible for the execution and completion of a task.
Audit logs
A record of system activities showing who performed actions and when. Used for tracking changes and ensuring accountability.
Auto-scheduling
Automatically calculates and adjusts task start and due dates based on dependencies, duration, and link types. When a predecessor task changes, the system shifts successor tasks accordingly without manual rescheduling.
B
Board
A shared workspace where teams manage and collaborate on tasks, projects, and related work.
Board admin
A user with full control over a board, including managing settings, permissions, and deleting the board.
Board editor
A user who can create, edit, and organize tasks and views within a board, but without access to administrative board settings.
Board viewer
A user with read-only access to a board.
Board views
Different visualization formats for project data, such as Table, Kanban, Gantt, Schedule, or Overview, allowing users to toggle between layouts based on their needs.
Breadcrumbs
A navigation path that shows your current location and allows quick navigation to previous levels.
Bulk select
A feature that allows you to select multiple tasks at once to apply changes in bulk.
C
Capacity
The maximum amount of work time a team member is available to spend on tasks within a specific period (e.g., 8 hours per day or 40 hours per week).
Compact mode
A display option in the Schedule View where all task bars have a fixed height, regardless of duration.
Critical Path
The longest sequence of tasks determines the total project duration. These tasks are highlighted in red because any delay will push back the project end date.
Custom fields
Extra data columns you create to track specific info, like cost, effort, or category, beyond the standard task details.
Custom role
A role with customized permissions tailored to specific team or organizational needs.
D
Dashboard
A customizable space that displays data from one or more boards using widgets, helping you monitor progress and key metrics.
Dependency
A link between tasks that shows how they relate (e.g., Task B cannot start until Task A is finished).
Domain
A unique web address (URL) used to identify and access your site (e.g., yourcompany.taskford.app). Users on the Scale plan can also set up a Custom Domain (e.g., projects.yourcompany.com) to provide a branded experience for their team and clients.
Due date
The deadline by which a task should be completed.
G
Gantt chart
A timeline view that shows tasks as horizontal bars, making it easy to see durations, overlaps, and dependencies.
Gantt view
A view divided into two sections: the Task List (left) for managing tasks, and the Timeline (right) for visualizing schedules and dependencies.
Group
A collapsible section within a board used to organize tasks by phase, category, or department.
K
Kanban
A visual board layout where tasks are represented as cards that move through vertical columns based on their current Status.
Key
A unique identifier for the board and the tasks within.
M
Members
Any users who have been invited to a specific workspace, board, or project.
Milestone
Any task can be converted into a milestone. On the timeline, milestones are represented as diamonds. The milestone duration is always one day.
N
Non-working day
Days excluded from the schedule (such as weekends or holidays). They are highlighted as grey hatched areas on the timeline to indicate that no work is planned during those periods.
P
Permission
Rules that control what actions a user can perform, based on their assigned Role.
Plans
A task that is scheduled with a start date, end date, and a specific assignee.
Portfolio
A high-level collection that groups multiple boards into one place. It is used to track progress and manage resources across many different projects at once.
Portfolio admin
A user with full control over a portfolio. They can add or remove boards, manage member permissions, and adjust all portfolio-level settings.
Portfolio editor
A user who can update and manage the items within a portfolio but has limited administrative control.
Portfolio viewer
A user with read-only access. They can monitor the progress and data within the portfolio, but cannot make any changes to the boards or settings.
Priority
A label (Low, Medium, High) used to show the urgency or importance of a task.
Privacy
Settings that control who can access a board, dashboard, or portfolio (e.g., open or private).
Predecessor
A task that must be completed or started before another task can begin. It is the task that a dependent task relies on.
R
Role
A predefined or custom level of access assigned to users, such as Admin, Editor, or Viewer.
S
Schedule
Plan and view tasks across a timeline with resources listed on the left, so you can easily see who is assigned to what and when.
Single sign-on (SSO)
An authentication method that allows users to log in using external providers without separate credentials.
Site (Workspace)
The highest level in TaskFord, representing an entire organization or company. It contains all portfolios, boards, resources, and members. Each site operates independently and is accessed via a unique URL (e.g., yourcompany.taskford.app).
Site admin
A user with full control over site settings, users, and permissions.
Site editor
A user who can manage items across the site but has limited administrative control.
Site viewer
A user with read-only access to the site.
Site switcher
A navigation tool used to switch between different sites within TaskFord.
Start date
The date when a task is scheduled to begin.
Status
A label indicating the current stage of a task within a workflow (e.g., To Do, In Progress, or Done).
Status categories
Groups of statuses that represent broader workflow stages.
Standard role
A predefined set of permissions provided by the system (e.g., Admin, Editor, Viewer) that can be quickly assigned to new members.
Subtask
A smaller task that breaks down a larger task into manageable steps.
Successor
A task that depends on a predecessor and cannot start or progress until the predecessor is completed or updated.
T
Table view
A structured, spreadsheet-like view that displays tasks in rows and fields in columns, allowing you to easily view, edit, and organize task data.
Task name
The title or identifier of a task.
Task details panel
A side panel or pop-up that provides a comprehensive, centralized view of all information related to a task. It allows users to view, edit, and collaborate without leaving the current view.
Task box
A sliding panel used to store all tasks. It allows you to easily drag and drop tasks from the box directly onto the timeline to assign them a specific date and team member.
Time estimate
The expected amount of time required to complete a task.
Two-Factor Authentication (2FA)
An essential security layer that requires users to provide two forms of identification (e.g., a password and a mobile verification code) to access their account.
V
View
A specific layout configuration for your tasks. TaskFord offers multiple views, such as Table, Kanban, Gantt, and Schedule, to help you visualize work from different perspectives.
View mode
A navigation setting that adjusts the time scale of the timeline. Users can toggle between viewing their project by Day, Week, or Month to see either granular details or a high-level roadmap.
W
Widgets
Visual components in dashboards used to display data and metrics.
Workflow
The custom sequence of stages a task moves through from inception to completion (e.g., Backlog > In Progress > Quality Assurance > Done).
Work schedule
A global setting that defines the active working days and hours for the Site (e.g., Monday–Friday, 9:00 AM – 5:00 PM)
Workload view
A resource management tool that visualizes team bandwidth by comparing Time Estimates against individual Capacity. It uses color-coded indicators (e.g., red for over-capacity, green for balanced) to help managers identify bottlenecks and prevent burnout.
Workspace (Site)
A workspace typically represents one organization. Within a workspace, you can create and manage portfolios, boards, and tasks.