TaskFord v1.0.0: First Release

We’re shipping the first public release of TaskFord — an integrated work delivery platform built for teams who want flexibility without complexity. Everything you need to plan, track, and deliver work is here.

📐 Flexible Views for Every Workflow

🎨 View Customization

🔹 Save, rename, duplicate, and share views: Create custom view configurations and share them with your team so everyone works from the same setup.

🔹 Multi-level filter, group & sort: Combine multiple filter conditions, group by any field, and layer sort criteria to surface exactly the data you need.

🔹 Column control — show, hide, pin, resize: Tailor your table layout per view. Pin critical columns so they stay visible while you scroll horizontally.

🔹 Conditional highlighting rules: Set rules to highlight rows or cells based on field values — overdue dates turn red, high-priority tasks stand out automatically.

✅ Task Management

Everything needed to describe, organize, assign, and track work — from a single task to complex, multi-layered project structures.

🔹 Rich core fields out of the box: Every task comes with title, rich-text description, status, priority, assignees, start/due dates, time estimates, and groups — ready to use without any setup.

🔹 Subtasks and nested task structures: Break large tasks into subtasks and build multi-level hierarchies to represent complex work without losing clarity.

🔹 Task dependencies and cross-board relationships: Define blocking and blocked-by relationships between tasks — even across different boards. Spot what’s holding work up before it slips.

🔹 Flexible task privacy: Set tasks as public (visible to all board members), private (only you), or shareable via link — giving you control over who sees sensitive work.

🔹 Bulk actions: Select multiple tasks and edit, reassign, change status, or delete them all at once. Stop making the same change twenty times.

🏷️ Custom Fields

🔹 Text, Number, and Date field types: Add the metadata your team actually needs — from contract values and due dates to reference IDs and free-text notes.

🔹 Board-level and site-level fields: Create fields scoped to a single board or roll them out site-wide so every team works with consistent data.

⚙️ Workflow & Status

🔹 Default workflow: Start immediately with a sensible default workflow that works for most teams without any configuration.

🔹 Custom statuses within each category: Extend the default categories with custom statuses that match your team’s real process — “In Review”, “Blocked”, “QA”, and more.

🔹 Board-level workflows or inherit from site: Define a site-wide workflow standard or let individual boards override it. Flexibility at every level of your organization.

🔹 Smooth conflict handling when switching workflows: TaskFord gracefully maps existing task statuses when you change a workflow — no data loss, no broken states.

🗃️ Portfolio Management

Stop context-switching between boards to get a read on program health. Portfolios bring all your projects into a single, structured view.

🔹 Group boards into portfolios: Organize related boards under a portfolio for cross-project visibility. Perfect for program managers tracking multiple initiatives.

🔹 Table, Scheduler, and Report views: View portfolio content as a consolidated table, a resource scheduler, or a progress report — all pulling live data from your boards.

🔹 Portfolio roles: Admin, Editor, Viewer, or custom: Fine-grained access control at the portfolio level. Share visibility with stakeholders without granting edit access to underlying boards.

🔹 Shared workflows across boards: Apply a consistent workflow to all boards within a portfolio so status reporting is uniform across the program.

🔹 Open or Private portfolio privacy: Control who can discover and view your portfolio — keep it open for org-wide transparency or private for sensitive strategic work.

📊 Dashboards

Build real-time dashboards that reflect what your team actually cares about — from task completion rates to workload distribution.

🔹 Start from scratch or use ready-made templates: Jump-start your dashboard with pre-built templates or build a fully custom layout from an empty canvas.

🔹 Chart widgets: Donut, Column, Area: Visualize tasks by priority, status, or assignee with three chart types. Each widget is independently configurable — data source, filters, chart type, and labels.

🔹 Key metric widgets: Surface numbers that matter: total tasks, completed work, estimated vs. actual hours — at a glance, without digging into reports.

🔹 Flexible sharing and access control: Share dashboards with specific members or open them to your whole workspace. Duplicate or remove dashboards with a single click.

🏠 Home

Your personal command center, configured to show what matters to you, not everyone else.

→ Assigned to me: All your open tasks in one place

→ Mentions: Tasks and comments where you’ve been @mentioned

→ Recent boards: Jump back to where you were working

→ Starred items: Quick access to your pinned boards, tasks, and views

💬 Collaboration

🔹 Rich-text comments on tasks: Full formatting support in comments — bold, bullets, code blocks, links. Keep context right where the work lives.

🔹 @mentions with instant notifications: Pull someone into a conversation with @mention. They’re notified immediately across all enabled channels.

🔹 Emoji reactions for quick feedback: React to comments with emoji to acknowledge, agree, or flag — without cluttering the thread with “+1” replies.

🔹 Edit or delete comments anytime: Fix a typo or remove a comment — full control over your contributions to a task thread.

🔹 Detailed activity logs: Every field change, status update, and assignment is recorded with timestamps and user attribution. Full audit trail for every task.

🔔 Notifications

🔹 Watch tasks to stay informed: Manually watch any task to receive updates. You’re automatically added as a watcher when assigned or when you comment.

🔹 4 notification channels: In-app, email, browser push, and Slack. Choose which events trigger which channels — per your own preferences.

🔹 Smart batching to reduce noise: Related notifications are intelligently grouped so your inbox doesn’t fill up every time someone makes a small change.

🔹 Inbox with 30-day history: All notifications land in your inbox with read/unread tracking. Scroll back up to 30 days to catch anything you missed.

📥 Import & Export

🔹 Guided 5-step import flow: A step-by-step wizard walks you through uploading, mapping, validating, and importing your data — no guessing, no broken imports.

🔹 Column and value mapping: Map your CSV columns to TaskFord fields — status, priority, assignees, dates, and custom fields. Map status values to your workflow categories.

🔹 Task hierarchy via parent-child IDs: Import nested task structures by referencing parent task IDs in your CSV — no manual re-linking after import.

🔹 Flexible date formats and built-in validation: Import dates in a variety of formats. Errors are caught and reported before anything is written — download an error report to fix issues quickly.

🔹 Sample CSV template available: Download a pre-formatted sample CSV to understand the expected structure and start importing in minutes.

🔹 Export any view directly from the toolbar: One click from the view toolbar to get a CSV of exactly what you’re looking at — filtered, sorted, and grouped as displayed.

🔐 Permissions & Access Control

Account types define what someone can do across the entire site. Built-in roles cover most teams, and custom roles give you full control.

→ Account types: Site Owner, Site Admin, Billing Manager, Member

→ Built-in roles: Admin, Editor, Viewer — apply at site, board, or portfolio level

→ Custom roles: Build your own permission set at any level of the hierarchy

🔹 Fine-grained control across all resources: Every action in TaskFord — creating tasks, managing workflows, exporting data — can be allowed or restricted per role.

🔹 Board privacy: Open, Private, Limited: Open boards are visible to all site members. Private boards are invite-only. Limited boards give read-only access to non-members.

🔹 Email invitations — single or bulk: Invite one person or paste a list. Assign roles during the invitation flow. Share invite links for self-service onboarding.

🔹 Invitation tracking

See who’s Pending, who’s Accepted, and who hasn’t responded. Re-send or revoke invitations at any time.

🏢 Site Administration

🔹 Site name, URL, and branding: Customize your workspace identity — name, subdomain, and logo — to match your organization.

🔹 Working days, date/time formats, calendar: Define your team’s working week and regional date preferences so scheduling and deadlines work correctly for everyone.

🔹 Invite, deactivate, and manage users: Full lifecycle management: Active, Pending, Inactive, and Awaiting Approval states. Search by name or email.

🔹 Site-wide custom fields: Define custom fields once at the site level and they’re available across all boards — ensuring consistent data capture organization-wide.

🔹 Custom task types with icons, colors, and descriptions: Go beyond the default “Task” label. Create types like Bug, Feature, or Story — each with its own icon, color, and description.

🔹 Full audit trail with filters

Every change across your site is logged with timestamps and user attribution. Filter by user, resource type, event type, or date range.

🔍 Search & Trash Recovery

🔹 Global search across tasks, boards, and portfolios

Search by name or task key from anywhere in the app. Recent searches and smart suggestions make finding things faster over time.

🔹 Trash with 30-day recovery window

Deleted tasks, boards, and portfolios are held in Trash for 30 days. Restore anything with a click before it’s permanently removed.

👤 Account & Preferences

→ Manage profile settings: name, email, and avatar → Choose your theme: Light, Dark, or System → Customize per-channel: notification preferences → Update: security settings and password