What is seat-based pricing in TaskFord?
Learn how TaskFord’s seat-based pricing works, where subscription costs are calculated per paid user, helping teams scale their plan based on active users and manage billing efficiently.
TaskFord uses a seat-based pricing model for paid plans. This means your subscription cost is based on the number of paid seats purchased for your site, along with the plan tier you choose.
If your team grows, you can increase the seat count. If your team becomes smaller, you can reduce the seat count or schedule a reduction based on your billing cycle.
How seat-based pricing works
TaskFord paid plans are based on the number of seats in your subscription.
A seat is one paid user slot. When you choose a paid plan, such as Pro or Premium, you also choose how many seats your site needs. Your subscription cost is calculated from that seat count.
The basic formula is:
Seat count × plan price = subscription cost
For example, if your site has 10 Pro seats, your subscription is calculated based on 10 Pro seats. If Pro costs $7 per seat/month on monthly billing:
10 seats × $7 = $70/month
Seat Limits by Plan Tier
| Plan | Seat Minimum | Seat Maximum | User Limit |
|---|---|---|---|
| Free | N/A | N/A | Up to 10 members |
| Pro | 1 | No enforced cap | N/A |
| Premium | 1 | No enforced cap | N/A |
| Enterprise | Per contract | Per contract | Per contract |
On the Free plan, your site can have up to 10 site members. If your site reaches this limit, new invitations are blocked unless members are removed or the site is upgraded.
What happens when you add seats?
You can buy more seats when your team needs more paid user slots.
On a paid plan, adding seats takes effect immediately. TaskFord charges a prorated amount for the new seats based on the time remaining in your current billing period.
On a trial, adding seats is free. The trial keeps its original end date, and the first charge for those seats happens only if the trial converts to a paid subscription.
What happens when you reduce seats?
Seat reductions do not take effect immediately. When you reduce seats, the change is scheduled for the next billing cycle. You keep your current seat count until the end of the current billing period.
There is no automatic refund for reducing seats during the current billing cycle.
Frequently Asked Questions (FAQs)
What is a seat in TaskFord?
A seat is a paid subscription slot purchased for a TaskFord site. Paid plan billing is calculated based on the number of seats purchased.
Is a seat the same as a member?
No. A member is a person who has joined the site. A seat is a billing slot used to calculate your subscription cost.
Does inviting a member automatically buy a seat?
No. Inviting a member does not automatically increase your seat count. You can only add a new member if your site has an available seat. This means the Site Owner must purchase additional seats manually before inviting new users.
Does removing a member automatically reduce my bill?
No. Removing a member does not automatically reduce your seat count. To lower future billing, the Site Owner must schedule a seat reduction.
What is the minimum number of seats on a paid plan?
The minimum seat count for Pro and Premium is 1 seat.
What is the Free plan user limit?
The Free plan supports up to 10 site members. Invitations beyond 10 members are blocked.
If my site has 10 members and I upgrade to Pro, do I pay for all 10 members?
Yes. You typically have to pay for all active members in your site when you upgrade to a Pro tier.
Can I add seats during a trial?
Yes. Adding seats during a trial is free. The trial keeps its original end date.
Can I reduce seats during a trial?
Yes. Seat reductions can be scheduled and take effect in the next billing cycle if the trial converts to a paid plan.
Can I have more than one scheduled seat or plan change?
No. Only one scheduled change can exist at a time. To make a different scheduled change, cancel or update the existing schedule first.